Pipefy streamlines processes and boosts efficiency for businesses of all sizes through its workflow management platform. With a user-friendly interface, the platform offers drag-and-drop and automated workflows for creating and managing pipelines with ease. Designing custom forms is effortless, even without coding skills, and integration with tools like Zapier and Slack provides added convenience.

To get started quickly, Pipefy provides templates, and its visual analytics and activity monitoring tools help track progress and ensure timely task completion. By digitizing operations, Pipefy enables organizations to enhance customer experiences and achieve faster results.

Pipefy has some limitations that users should be aware of. One of the limitations is that customization options can be limited, and additional tools may be needed to achieve specific goals. The user interface of Pipefy has some inconsistencies compared to other platforms, which can create a learning curve for inexperienced users. The scalability of Pipefy is somewhat limited as well. While individual workflows can be scaled in terms of complexity, multiple workflows cannot easily interact with each other, making complex tasks more challenging to manage.

Although there are pre-built templates and task cards available, setting up advanced features such as automation and project tracking can require significant manual effort and setup time, which could become costly over time. Additionally, features such as task discussions are not currently supported within the system and would need to be handled externally.

That's why in this article, we will explore the top alternatives for Pipefy that you can use for managing your workflows and help you to make an informed decision.

1. nTask

nTask is a comprehensive team organization software that enables businesses of all sizes to easily manage their projects and tasks. The software boasts features like task tracking, project management, workflow automation, and resource management, as well as tools to improve collaboration and efficiency.

With its powerful project management capabilities and affordability, nTask stands out as a leading alternative to Pipefy in 2023. Businesses seeking an effective way to manage their projects should definitely consider this platform. Its ability to enhance collaboration, eliminate waste, and streamline processes makes nTask a top choice for teams everywhere in the years to come.


  • Task creation, assignment, and management to meet deadlines
  • Synchronization of calendar events with task schedules for convenient tracking
  • The setting of both long-term and short-term goals for projects and individual tasks
  • Robust reporting tools for monitoring project performance over time
  • Customizable workflows with preset templates or the option to create from scratch
  • Improved organization and communication with features like chat rooms, shared documents, and whiteboard sessions


  • Premium – $3.00 per month
  • Business – $8.00 per month
  • Enterprise – contact sales

2. Notion

Notion is a widely-used project management app designed to enhance productivity and organization. With Notion, users can create projects, set goals, delegate tasks, track progress, and monitor performance all in one central location, facilitating teamwork and streamlining task completion.

Notion offers flexibility in customizing workspaces with features like boards, tables, and lists. Its user-friendly drag-and-drop interface enables users to create workflows without coding knowledge. Additionally, the platform's strong version control system keeps teams updated with the latest changes made over time.


  • Notion offers comprehensive task management features to manage projects, tasks, and deadlines efficiently.
  • You can create visual kanban boards, collaborative workflows, and automate processes with automation.
  • For note-taking, Notion provides rich note creation using text, images, embeds, tables, and calendars.
  • It also integrates with Google Calendar, allowing users to view tasks alongside other events.
  • Real-time collaboration and document sharing with team members is possible, with files stored securely on Notion's cloud storage platform


  • Free – $0.00
  • Plus – $8.00 per user per month
  • Business – $15.00 per month
  • Enterprise – contact sales

3. Zenkit

Zenkit is a streamlined task management tool with a user-friendly interface and clean design. It allows you to manage tasks from your desktop or mobile device, including creation, assignment, deadline setting, progress tracking, and task review.

Zenkit helps you stay organized with its prioritization feature, allowing you to label tasks as “Urgent” or “High Priority.” You can easily search through your projects and filter out overdue or completed tasks with its robust search feature. The user dashboard displays all your active projects in one place, making it easy to switch between projects without having to navigate away.


  • Ability to create detailed task lists, prioritize, and manage daily activities
  • You can assign resources, track progress in real-time, and adjust workloads as needed
  • Customizable fields provide structure for complex activities and streamline processes
  • Team members can be assigned specific tasks, with the option for feedback and changes, while progress is monitored
  • Collaboration is made easy with shared workspaces, chat rooms, file-sharing tools, and more, all within the same platform
  • Easily track project performance over time by creating reports across projects and viewing historical data
  • Streamlines workflow by allowing the setting up of automated triggers for tasks, events, and deadlines, complete with personalized alerts


  • Free – $0.00
  • Plus – $8.00per user per month
  • Business – $21.00 per user per month
  • Enterprise – contact sales

4. Parabola

Parabola simplifies project management by centralizing workflow processes. Its user-friendly interface and drag-and-drop functionality make it easy to manage projects from start to finish. With features such as automated notifications, customizable templates, third-party integrations, and data visualization tools, teams can stay informed and efficient in their work. By providing quick access to important information, prioritizing tasks, and real-time progress tracking, Parabola helps teams save time and stay organized.


  • Create numerous projects and tasks for complete control over workflow
  • Tailored reports for tracking progress on specific goals and analyzing task time
  • Visualize and manage complex schedules with Gantt chart views
  • Assign tasks to team members, share files easily and communicate efficiently through direct messaging
  • Design unique workflows with pipelines, automated triggers, and scripts for repetitive tasks


  • Basic – $0.00
  • Plus – $80.00 per month
  • Advanced – contact sales

5. Flow

Flow, a project management tool, streamlines project management with its range of features, including task tracking, time tracking, calendar sync, resource scheduling, budgeting, and reporting. It's user-friendly and enables anyone to become a productive project manager in just minutes. Flow assigns tasks to team members based on their expertise, ensuring the right person is handling the right task at the right time. Progress updates are automatically sent as tasks are completed or milestones achieved. Communication among team members is facilitated through task comments and conversations, keeping everyone informed on project progress.


  • Flow enables effortless team creation, task assignment, and real-time progress tracking
  • Automated workflows streamline repeatable processes and relieve manual labor
  • Team collaboration is enhanced through discussions, comments, @mentions, and more for improved project visibility and quicker response times
  • Task information is easily recorded, including start/end date and color coding for quick reference, eliminating the need for manual data entry into external files or spreadsheets
  • Flow provides a comprehensive project overview, from details to completion status, keeping clients informed without the need for frequent updates from you



To sum up, Pipefy remains a solid choice for enhancing business processes. However, the market now offers ample alternatives that offer similar features and functions with the advent of new technologies and increased competition.

The top five Pipefy alternatives in 2023 are nTask, Flow, Parabola, Zenkit, and Notion. Each tool brings something distinct to the table while providing a user-friendly experience to streamline processes and boost productivity. The final decision of which tool to use ultimately rests with you and your specific needs.

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